Site Management

Emergency Plan

The Emergency Plan sets out procedures for responding to foreseeable emergencies on the construction site including fire, structural collapse, chemical spills, gas leaks, flooding, and serious injuries. It identifies emergency contacts, first aid provision, rescue equipment locations, and coordination with emergency services. The plan must be communicated to all workers during induction and tested through regular drills.

CDM 2015 / MHSWR

Fire Evacuation Plan

The Fire Evacuation Plan details the procedures for evacuating the construction site in the event of a fire, including alarm activation, escape routes, assembly points, roll-call procedures, and fire marshal duties. It must account for all site occupants including those with mobility impairments and be practised through regular drills. The plan must be updated as the building progresses and escape routes change.

RRO 2005

Fire Risk Assessment

The Fire Risk Assessment identifies fire hazards on the construction site, evaluates the risk to people, and determines the preventive and protective measures needed under the Regulatory Reform (Fire Safety) Order 2005. It covers ignition sources, fuel sources, means of escape, fire detection, fire-fighting equipment, and emergency procedures. The assessment must be reviewed whenever site conditions change significantly.

RRO 2005

Fire Safety Checklist

The Fire Safety Checklist is used for routine inspections of fire precautions on the construction site, covering fire extinguisher locations and servicing, escape route clearance, fire alarm testing, combustible material storage, and hot works controls. It provides a structured weekly or daily check to verify that fire safety measures remain effective as site conditions evolve during the construction programme.

RRO 2005

Ladder Inspection Register

The Ladder Inspection Register records all ladders on site, their unique identification numbers, inspection dates, and condition assessments. Under the Work at Height Regulations 2005, ladders must be inspected before use and at regular intervals. Defective ladders must be removed from service immediately, clearly labelled as condemned, and disposed of to prevent further use.

WAH Regs 2005

Lifting Equipment Register

The Lifting Equipment Register records all lifting equipment and lifting accessories on site, including cranes, hoists, slings, shackles, and eyebolts, along with their safe working loads, thorough examination certificates, and next examination dates. Under LOLER 1998, lifting equipment must undergo thorough examination at statutory intervals by a competent person before being put into service.

LOLER 1998

Lifting Plan

The Lifting Plan documents the methodology for a specific lifting operation, including the load weight, centre of gravity, crane selection, rigging arrangement, ground conditions, exclusion zones, and communication procedures. Under LOLER 1998, every lifting operation must be properly planned by a competent appointed person. The plan must be briefed to all personnel involved before the lift commences.

LOLER 1998

Plant and Equipment Register

The Plant and Equipment Register records all items of plant and machinery on site, including ownership, inspection dates, maintenance schedules, thorough examination certificates, and operator competency details. Under PUWER 1998, all work equipment must be suitable, maintained, and inspected at appropriate intervals. The register provides a single reference point for compliance management.

PUWER 1998

Plant Pre-Use Inspection Checklist

The Plant Pre-Use Inspection Checklist is completed by the operator before each shift to verify that the plant or equipment is safe to use. It covers visual checks of guards, controls, warning devices, fluid levels, tyre condition, and structural integrity. Any defects must be reported immediately and the machine taken out of service until repaired by a competent person.

PUWER 1998

PPE Issue Register

The PPE Issue Register records the distribution of personal protective equipment to workers, including the item type, size, issue date, and the recipient signature confirming they have received training in its correct use, maintenance, and storage. Under the Personal Protective Equipment at Work Regulations 2022, employers must provide suitable PPE free of charge and ensure it is properly used.

PPE Regs 2022

Scaffold Inspection Record

The Scaffold Inspection Record documents formal inspections of scaffolding carried out before first use, at intervals not exceeding seven days, and after any event that could affect stability such as high winds or accidental impact. Under the Work at Height Regulations 2005, inspections must be carried out by a competent person and the report retained on site for three months.

WAH Regs 2005 / TG20

Scaffold Tag System Log

The Scaffold Tag System Log tracks the status of all scaffolds on site using a colour-coded tag system indicating whether a scaffold is safe to use (green), requires inspection (amber), or is unsafe and must not be used (red). It records tag changes, inspection dates, and the competent person responsible. The system provides an immediate visual indication of scaffold status to all site users.

WAH Regs 2005

Site Attendance Register

The Site Attendance Register records the names and arrival/departure times of all persons on site each day, enabling accurate headcounts during emergencies and providing evidence for HMRC Construction Industry Scheme compliance. It must capture every individual including workers, visitors, and delivery drivers. Electronic sign-in systems or manual registers must be maintained at all site access points.

MHSWR / CIS

Site Induction Record

The Site Induction Record documents that every worker has received a comprehensive induction before commencing work on site, covering site rules, emergency procedures, hazard awareness, and welfare arrangements. Under CDM 2015 Regulation 13, the principal contractor must ensure that no person works on site unless they have received suitable induction training. Each induction is individually signed and dated.

CDM 2015 Reg 13

Site Induction Register

The Site Induction Register is a master log of all persons who have completed a site induction, recording their name, employer, trade, CSCS card details, induction date, and inductor. It provides an auditable record that everyone on site has been inducted and enables the principal contractor to verify compliance at any time. The register must be maintained and available for inspection throughout the project.

CDM 2015

Site Rules

Site Rules set out the mandatory health, safety, and behavioural requirements that all persons must follow when on the construction site. They cover PPE requirements, prohibited activities, speed limits, smoking areas, drug and alcohol policy, and disciplinary procedures. Site rules must be communicated during induction and displayed prominently throughout the site.

CDM 2015 / MHSWR

Site Set-Up Checklist

The Site Set-Up Checklist ensures that all essential facilities, access arrangements, and safety provisions are in place before construction work begins. It covers hoarding, signage, welfare facilities, temporary services, security, emergency access, and environmental controls. Completing this checklist demonstrates compliance with CDM 2015 requirements for a safe and well-organised site establishment.

CDM 2015 / MHSWR

Traffic Management Plan

The Traffic Management Plan establishes safe vehicle and pedestrian routes on and around the construction site, including one-way systems, speed limits, segregation barriers, banksman requirements, and delivery scheduling. It addresses the interface between construction traffic and public highways, requiring coordination with the local authority where road closures or diversions are needed.

CDM 2015 / TSRGD

Visitor Induction Form

The Visitor Induction Form provides a shortened safety briefing for non-construction visitors such as clients, consultants, and inspectors attending site. It covers essential information including PPE requirements, emergency assembly points, site hazards, and escort requirements. Visitors must sign the form before entering the working area and be accompanied by an inducted person at all times.

CDM 2015 / MHSWR

Weekly Site Safety Inspection Checklist

The Weekly Site Safety Inspection Checklist provides a structured format for inspecting housekeeping, access routes, scaffolding, edge protection, welfare facilities, fire precautions, and PPE compliance across the site. It identifies hazards, records corrective actions, and assigns responsibility for close-out. Regular inspections demonstrate proactive safety management and provide evidence of ongoing CDM compliance.

CDM 2015 / MHSWR

Welfare Facilities Inspection Record

The Welfare Facilities Inspection Record documents regular checks of toilets, washing facilities, drinking water, rest areas, drying rooms, and changing facilities as required by Schedule 2 of CDM 2015. It ensures welfare provisions remain clean, functional, and adequate for the number of workers on site. Inspections should be carried out daily with deficiencies reported and rectified promptly.

CDM 2015 Sch 2

Daily Site Diary

The Daily Site Diary is a contemporaneous record of activities, weather conditions, workforce numbers, deliveries, visitors, instructions received, and any incidents or delays occurring each day. It is a vital contractual document that provides evidence in the event of disputes, claims, or investigations. The diary should be completed by the site manager at the end of each working day.

Best Practice / Contract

Logistics Plan

The Logistics Plan coordinates the movement of materials, plant, and people across the construction site, defining storage areas, crane locations, hoist positions, skip locations, and material distribution routes. It is a living document that evolves as the project progresses through different phases. The plan ensures efficient operations while maintaining safe access and egress for all site users.

CDM 2015

Monthly Site Audit Report

The Monthly Site Audit Report provides a comprehensive review of health and safety performance across the project, scoring compliance against key indicators and identifying trends. It covers documentation checks, behavioural observations, subcontractor performance, and statutory compliance. The audit generates a scored report with photographic evidence and an action plan for the following period.

CDM 2015 / MHSWR

Security Plan

The Security Plan addresses the protection of the construction site from unauthorised access, theft, vandalism, and trespass. It covers perimeter fencing, access control systems, CCTV, lighting, security patrols, and material storage arrangements. Effective site security also reduces the risk of injury to members of the public, particularly children, who may be attracted to the site.

CDM 2015